Peter Ungerer 
Germany
Member since
6/11/2007
Registered Users
Posts: 64
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| 8/27/2007 10:51 AM |
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Good Morning,
my sbs admininistrator (it is me) seems to send emails to external recipients, see enclosed PDF*.
The administrator account is not supposed to send mails to accounts not inthe sbs domain. I Have added the account aministrator via email accounts > change >advanced >add. This adds an account to the inbox but not to the outbox.
How can I get information about who this mail is send to and what is its content ?
How can I stop this ?
Best Regards
Peter Ungerer
* cannot send 64 k PDF attachement ?
The admin sends in 2 weeks 181 mails, 43 intern and the rest extern.
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robert pearman
United Kingdom
Member since
2/23/2007
Platinum Membership
Posts: 1786
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| 8/28/2007 11:19 AM |
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| are they responses to spam messages? |
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Peter Ungerer
Germany
Member since
6/11/2007
Registered Users
Posts: 64
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| 8/29/2007 10:40 AM |
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Hi Robert,
thanks for your reply.
I think you are right and this makes me feel very uneasy.
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Marina Roos
The Netherlands
Member since
3/24/2005
Forum Admins
Posts: 12627
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| 8/30/2007 01:55 PM |
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Hi Peter,
You can use IMF if you are retrieving email with SMTP. Have you checked the 'Filter AD recipients' box in the properties of the Global Settings in ESM?
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| Marina Roos Smallbizserver.Net Administrator | Mission accomplished. We have joined the branch office to our SBS 2003 Headquarters and have the same user experience on the branch office as we have on our local network at the Headquarters. Want to know how? Signup up for a subscription and get instant access to the article series 'How to add an additional Domain Controller from a remote office to the SBS domain' |
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Peter Ungerer
Germany
Member since
6/11/2007
Registered Users
Posts: 64
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| 8/30/2007 06:40 PM |
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Hi Marina,
I use POP.
There is no entry in Filter AD recipients box. Checked is the bottom line " filter recipients that are not in the box".
My book on the SBS advices not to install outlook on the SBS. Are you of the same opinion ?
Otherwise I would see whatever happens on the administrator account.
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Marina Roos
The Netherlands
Member since
3/24/2005
Forum Admins
Posts: 12627
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| 8/30/2007 06:44 PM |
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Hi Peter,
You should never install Outlook on the SBS server. You can use OWA if you need to check the admin email, but a better option would be to use a workstation.
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| Marina Roos Smallbizserver.Net Administrator | Mission accomplished. We have joined the branch office to our SBS 2003 Headquarters and have the same user experience on the branch office as we have on our local network at the Headquarters. Want to know how? Signup up for a subscription and get instant access to the article series 'How to add an additional Domain Controller from a remote office to the SBS domain' |
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Peter Ungerer
Germany
Member since
6/11/2007
Registered Users
Posts: 64
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| 8/31/2007 08:15 AM |
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Good Morning Marina,
I register as administrator on a client and open outlook. There are no mails in the send box, as it should be. If I now send a mail to an external recipient it is registered in the send box, as it should be.
But in the Server Use Report on the SBS there are 49 external mails. What happens to fault reports to Microsoft and other vendors ?
They are external mails but are also not registered in the administrator send box.
I am sure, everybody wants to know to whom the server sends mails and have a list of it.
Any utility or Add on to solve this problem ?
Do you have this problem on your servers ?
I virus scaned the SBS and Exchange and it is clean.
Best Regards
Peter |
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robert pearman
United Kingdom
Member since
2/23/2007
Platinum Membership
Posts: 1786
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| 8/31/2007 12:01 PM |
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it sounds as though these messages are being sent from 'system administrator' which is slightly different from the actual administrator account.
from what i understand 'system administrator' is a generic name for the exchange server sending out an NDR report. rather than it come from yourserver.domain.local it uses system administrator, some systems use Postmaster.
you can reduce the amount of NDR's created by your server by using sender ID filtering.
in exchange system manager, expand global settings, right click message delivery and go to properties, go to sender ID filtering tab, click the option to REJECT and make the sending party responsible for the NDR. apply that and close.
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Peter Ungerer
Germany
Member since
6/11/2007
Registered Users
Posts: 64
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| 8/31/2007 03:08 PM |
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Hi Robert,
thanks for your infos.
Your suggestion makes sense. I did so and see what happens next week. |
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Peter Ungerer
Germany
Member since
6/11/2007
Registered Users
Posts: 64
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| 9/24/2007 09:29 AM |
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Good Morning,
the SBS Report of today says:
121 Mails send by the administrator
121 Mails sent to internal recipients
70 Mails sent to external recipients.
Poor Math ?
If I login as administrator and check my inbox I have about 100 messages of this sort:
Von: System Administrator
Gesendet: Samstag, 22. September 2007 16:00
An: vsweetbread9@BACKUPSOLUTIONS.DE
Betreff: Undeliverable: Undelivered mail: User unknown
Ihre Nachricht hat einige oder alle Empfänger nicht erreicht. / YOUR message has not reached some recipients.
(there is no vsweetbread9 at backupsolutions )
Betreff: Undelivered mail: User unknown
Gesendet am: 22.09.2007 16:00
Folgende Empfänger konnten nicht erreicht werden:
vsweetbread9@BACKUPSOLUTIONS.DE am 22.09.2007 16:00
The e-mail account does not exist at the organization this message was sent to. Check the e-mail address, or contact the recipient directly to find out the correct address.
I followed Robert´s suggestion some weeks ago:
in exchange system manager, expand global settings, right click message delivery and go to properties, go to sender ID filtering tab, click the option to REJECT and make the sending party responsible for the NDR. apply that and close.
Any more ideas ?
If a spam-mailer mails to me with the option "confirm mail has reached the destination" he will get an answer, as shown above, from my SBS, right ?
There is an Option to filter all recipients that are not in the Table ( Verzeichnis). I could add my valid adresses there. Is this recomended ?
Greetings
Peter
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